Service Administrator

Orion Electrotech

Job Title: Office Manager

Location: Chiswick

Salary: £15.38 per hour

3 – month contract – with the ability to go permanent

Are you an organized, detail-oriented individual with a knack for efficient administrative support and a passion for managing office procedures? We are seeking a dynamic Office Manager to join our team and take charge of day-to-day operations while providing vital administrative support to our project teams and managers.


Project Support:

  • Work closely with project managers and teams to ensure smooth project operations, maintaining meticulous records, and ensuring compliance with quality procedures and guidelines.
  • Coordinate project initiation meetings, compile meeting minutes, generate project reports, and manage diverse project tasks.
  • Oversee planning activities, including material orders, delivery coordination, and recording.
  • Facilitate meetings for contractors and internal teams while managing meeting minutes (MOM).
  • Ensure adherence to deadlines and project specifications, proactively addressing challenges.
  • Support team members by updating project information in our company repository.
  • Maintain project information in the library/repository to uphold quality assurance standards.
  • Conduct audits, reviews, and health assessments to ensure project lifecycle compliance with quality procedures.

Health, Safety, Environmental & Quality (HSEQ) Support:

  • Develop and maintain the annual internal audit schedule, actively participating in and coordinating internal audits.
  • Monitor and report on Health and Safety, Environmental processes, and corporate standards compliance.
  • Collaborate with quality managers and compliance consultants to sustain ISO certification standards.
  • Manage non-conformances from audits, update improvement plans, and track progress.
  • Handle interactions with the ISO certification body, oversee surveillance audits, and manage staff training matrices.
  • Maintain equipment inspection and calibration registers, along with fire equipment documentation.


  • Manage day-to-day office administrative tasks, reception duties, and ensure the smooth functioning of our office.
  • Act as the primary liaison for inquiries in our London office, engaging with clients, suppliers, and providing necessary reports.
  • Provide effective administrative support to management, including purchase orders, invoicing, and meeting coordination.
  • Maintain accurate employee status records, timesheets, and handle holiday requests efficiently.
  • Uphold health and safety procedures, fostering a safe work environment within the office.
  • Attend management review meetings, capturing and distributing accurate meeting minutes.
  • Oversee the company mailbox, assist in drafting correspondence, and handle document management.
  • Assist in drafting documents, maintaining templates, and facilitating new employee induction.
  • Organize engaging social events for our London office.

Sales Support:

  • Support directors in completing project prequalification documents.
  • Ensure availability and currency of all necessary accreditation documents.


  • Proven experience in office management, administration, or related fields.
  • Strong organizational and multitasking abilities with exceptional attention to detail.
  • Proficiency in managing projects, coordinating meetings, and handling documentation.
  • Familiarity with HSEQ compliance, ISO standards, and audit processes is advantageous.
  • Excellent communication, interpersonal, and problem-solving skills.
  • Ability to work autonomously and within a team, ensuring efficient office operations.

Join us in a dynamic environment where your organizational skills, attention to detail, and administrative expertise will play a pivotal role in our success!

If you’re ready to take on this challenging yet rewarding role, apply now with your resume and a cover letter highlighting your relevant experience!

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